Combating Multitasking With Mindfulness

Productivity is the key to success any workplace, including remote.

While trying to do two things at once might seem like an obvious way to get the most out of your work day, multitasking, despite its inherent allure, can inhibit performance and lead us to make errors more frequently.

Much like Bigfoot, multitasking is a myth

While often discussed in job adverts, “an excellent multitasker” isn’t really possible. For all its merits, your brain cannot complete two high-level function tasks simultaneously.

It’s worth noting that low-level functions like breathing aren’t counted as activities in multitasking, only tasks that require dedicated thought to complete contribute.

“Multitasking” is rapid task switching

If you consider yourself a good multitasker, odds are you’re a good task switcher. When we begin to complete a mental task, our brain goes through two stages controlled by the cerebral cortex. The first of these is shifting your focus to the desired goal. The second stage is known as activation. This is where your brain clicks into the required processes for this new task.

When we multitask, we’re just forcing our brains to switch and activate different tasks over and over again. Our brains aren’t built to switch between intense activities rapidly. It divides our attention, lowering the quality of our work. While the switches themselves are extremely quick, this time can add up.

Use mindfulness to address multitasking

We know that “multi-tasking” harms our productivity and work quality, but how do we address it? There are many strategies to address the habit of multitasking, but today we’ll focus on mindfulness.

Mindfulness has been a mainstay in the discussion of stress reduction and mental well-being for the previous decade. When you focus your attention on something mindfully, you give it your undivided attention. You become more aware of the distractions that arise and can keep your attention focused on the task. This gives your brain a much-needed break from task-switching.

Tools and strategies for mindfulness

The solution to “just focus” on a work task might seem like an insurmountable challenge, but you can use tools and strategies to make your mindfulness journey easier.

First, be kind to yourself. If multitasking has been your norm for your working life, switching gears into mindful focus isn’t going to happen in a day. Acknowledge when you have lost focus, and take a moment to centre yourself again.

Consider creating a schedule that promotes mindfulness. Block out periods of “focus time” in your calendar, and use these periods to switch off notifications for work emails and other disruptive notifications. Communicate this with your team and manager and work together to create a disturbance-free time block.

To get the best out of your brain, give it a chance to focus on a single task at a time deeply. You’ll get more out of your workday and will make fewer mistakes.